How to avoid keeping late hours at the office and increase productivity
Are you an accounting firm owner who struggles to keep your work hours reasonable? Do you find yourself working long into the night, only to feel exhausted and unproductive the next day? If so, read on for some tips on how to avoid keeping late hours at the office. By following these tips, you can create a more productive work schedule and enjoy a better work-life balance.
Disadvantages of working late hours
There is a lot of research that suggests that working late in the evening can have negative consequences for one’s health. One of the most important consequences is related to poor sleep quality. People who work at night are more likely to experience sleep disturbances, which can lead to chronic diseases like heart disease and type 2 diabetes.
Furthermore, people who work at night are more likely to experience things like muscle pain, fatigue, and stress. These factors can lead to increased absence from work and poorer job performance.
Let's start by investigating the major causes of late hours at work, as well as how eProcessify may assist you.
Receiving Records from clients on time.
One of the most significant reasons is that CA firms do not receive records from clients on time. This might be due to a lack of communication with your customers or a failure to follow up with them for records.
Accounting firms often have to start work on a task after all of the data from the client is received. This can lead to frustration on the part of the accounting firm, and sometimes even cause delays in getting the task completed.
It's happened to all of us at some point: the client who says they'll send you their data "Monday morning," but then Monday afternoon comes and goes, without a peep from them. Starting work on work without having all the necessary information can be frustrating, time-consuming, and even costly.
With CA office management software, you won’t have to worry about missing deadlines or losing clients because of poor communication ever again. With eProcessify schedulers, you can customize email for each client and automate sending alerts to them about pending data.
You can add dynamic fields to the email, and they'll be replaced with the checklists' corresponding contextual values. For instance: In GSTR3B, you must send an email each month to obtain the data for the previous month. Office management software is clever enough to substitute the proper value.
Using cloud technology to manage work
CA Firms are still making use of spreadsheets to manage their recurring work. This is even though there is practice management software that can help manage the work more efficiently.
The problem with spreadsheets is they become slow when your team grows. Your team doesn't have instant information about the task. Your team doesn't get instant notification when work is assigned. There is no audit trail of who is doing what.
On the other hand, a cloud-based ca practice management software is scalable and can expand with your team. Your team won't have to download any information which means no wasting of time on slow networks. Team members get instant notification when work is assigned. There is an audit trail for anyone wanting to know who did what.
eProcessify is one of the cloud-based management software that can organize your recurring work and help you in better collaboration among your team members.
End-users now have the opportunity to cut down on as many as four hours spent at the office as eProcessify puts together all their tasks in one place.
eProcessify is the new application that allows end-users to achieve more results with minimal effort by enabling them to manage tasks, organize schedules and share information online.
The entire work is monitored by managers and team leads. The Activity Log gauges the employees' performance and tracks records of which tasks have been completed and which remain incomplete.
The office management software also brings down the administrative workload and provides employees with an effective way to streamline their schedules and accomplish more in less time.
Using CA office automation
Accounting firms are still using old-school tactics to manage work and not using any automation tools for the recurring work. This habit will be holding them back from improving their productivity and ultimately increasing profits. This was said by industry veterans at a Fintech conference held in Mumbai.
In recent times, a few accountancy firms have been using automation tools for recurring tasks like following up with a client, creating recurring tasks every month, updating the status to boost revenues and increase productivity. But an industry executive at a fintech conference held in Mumbai said that most professional service firms still depend on outdated tactics to manage work, which will hold them back from improving their productivity and increasing profits.
"Over time, we (the accounting industry) have allowed the pendulum to swing too far in one direction. We've created a dynamic where staff spends an unnecessary amount of time doing work that can be automated," said executive partner at PricewaterhouseCoopers India. "We should be using technologies to simplify mundane work, not use more labor. We need to take the time out to do that."
Over time, we (the accounting industry) have allowed the pendulum to swing too far in one direction. We've created a dynamic where staff spends an unnecessary amount of time doing work that can be automated, We should be using technologies to simplify mundane work, not use more labor. We need to take the time out to do that.
eProcessify is a CA firm productivity management software that may assist you in automating low-value tasks like tracking down clients for data, establishing recurring jobs on a monthly or quarterly basis, and even updating status. If you're not already leveraging efficient and effective automation, contact eProcessify.
Personal tips to avoid working late hours
Find that perfect time when your brain is most alert and productive
Use tools that help you complete tasks more efficiently
Take a break from your work every hour or so
Spend some time on something else to get your mind off work and get some fresh air or sunlight during your break if possible
Turn off notifications on the phone and email if you are working on something important
Don't drink too much coffee or alcohol before your work time
Exercise regularly; it will help relieve stress and increase energy levels
If possible, plan your day the night before so you don't have to think about what needs to be done the next day
Working late hours can harm your health, productivity, and relationships. This is why it's crucial to prioritize communication with clients by getting records from them on time. It will also help if you use Cloud Technology or automation tools that automate routine work for you so that you don't have to spend time doing paperwork when there are other tasks that need attention.
We will not only sell the subscription but will partner with you on strategies and solutions that will improve the way you work. If you want to leverage these features but need some guidance, reach out! We would love the opportunity to show how our product could help manage your CA firm.